Al Futtaim Jobs - Assistant Document Control Manager (Dubai, AE)

Job Requisition ID: 143561

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role

Perform the responsibilities of the Document Control Manager in his/her absence. Implement company standards for document control processes and ensure that these standards are adhered to throughout the span of the project until the final handover. Setup document control at the start of the project. Liaise with the project team, client and consultant. 

 

What you will do

 

KEY ACCOUNTABILITIES:

Promote Agile software, and oversee and record its upgrades through protocol to make Document Control more effective. Ensure adherence to DOA and ISO guidelines during processing of Change Order. Include Change Control within the realms of Document services functions. In addition to Prepare and input construction documents into Document systems and develop monthly reports and presentations and sustain Coordination and communication between contractor and management

 

Description

• Provide trainings (such as; document management system, document numbering system, generate project progress report, etc.) to AFC document controllers. 
• Monitor document controllers progress by regular visit to their site location and ensure company standards are being adhered to.
• Conduct and or assist document controller Personal Development Review (PDR). 
• Identify document controller strength and weaknesses and recommend necessary action to further develop strength and eliminate weaknesses. 
• Coordinate with Project Management, Consultant, Client main document controller for any issues pertaining to document submission process.
• Influence the team on how to work efficiently and sustainably
• Full compliance of company policies, procedures and strategy.
• Recommend improvements to departmental procedures so that all relevant procedure / legislative requirements are fulfilled while delivering a quality, cost effective service to customers.
• Provide advice on procedures of issue and methods in accessing the system.
• Assist the project team on proper archiving of documents. 
• Ensure all project documentation is closed out in line with the contract requirements 

 

OPERATIONAL ACCOUNTABILITIES
 

Safety, Quality & Environment

• Ensure that all relevant safety, quality and environmental procedures, instructions and controls are adhered to so that the safety, quality of services and environmental compliance can be guaranteed within AFC
• Continuous Improvement
• Contribute to the identification of opportunities for continuous improvement of process and practices taking into account, the interests and benefits to Al Futtaim and its employees.
• Report unsafe practice.

 

Other Tasks

• Any other reasonable request of work/ task as allocated by the Line Manager.
• Support/assist IT Team and users for issues pertaining to document management system.
• Assist DLP / Commercial team in the retrieval of historical document files required for court, claims, insurance.  
   

What equips you for the role

 

Minimum Qualifications and Knowledge:

• Diploma / Degree in Information Management or related discipline.
• Excellent IT skills: expert knowledge in Excel and proficient in Outlook, Word.
• Document Management Systems: expert user of Aconex and knowledge in Conject BIW, Bentley Project Wise Construction (PWC), Primavera Unifier, ViewPoint 4Projects, Constructware, Sharepoint.

 

Minimum Experience:

• 9 to 10 years construction business experience.

 

Behavioural Competencies:

• Delighting our customers    
• Working across boundaries    
• Experience in handling document management team    
• Influencing Others    
• Fairness and Equality
• Taking Initiative    
• Driving for Results    
• Engaging Leadership    
• Developing Talent    
• Situational Adaptability    
• Demonstrating Self-Awareness
   

About Al-Futtaim Construction

AFC is a locally registered and managed building and civil contractor enjoying the full support of the Al-Futtaim Group. We focus on providing an excellent service to our select list of key customers with whom we aim to build long-term, mutually beneficial relationships. With our roots going back over 41 years, our principal activities have grown to cover a broad range of building, civil engineering, and infrastructure works. The company’s successes have resulted in consistent turnover of over AED2 Billion with one of the largest local work forces in the industry, a testament to our core knowledge, competency and experience. We approach projects by working collaboratively with our customers and their design teams to deliver build-able, cost effective solutions using innovative techniques when required.

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