Al Futtaim Jobs - Senior Administration Executive | Automall | Dubai, UAE (Dubai, AE)

Job Requisition ID: 37076 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Job Description:

• To manage Business Support and Administration team, who oversees processing vehicle payment purchase and vendor payments based on the recently updated SOP.
• Ensures that all facility related expenses are processed on time and the budget is monitored.
• Ensures that all external vendors are paid on time.
• Ensures that outsourced labour vendors are paid accurately and on time.

 

Key Responsibilities:

 

1. Managing Purchase Admin Team-

• Implement rules and regulations among the admin team to ensure admin tasks were completed in a timely manner.
• Guide Admin Team in terms of making decisions that will help improve admin process.
• Supervise the team by checking and updating all reports and tracker files needed. Provide a standard in regards to entering specs/configuration of each vehicle.
• Ensure Quality Control for Daily, Weekly & Monthly Reports are done per the Standard Report Generation Requirement before sending to recipients.
• Reviews Standard Operating Procedures and ensures that purchase, payment and other processes related to Wholesale are followed per the guidelines.
• Provide Assistance to all Automall branches in terms of day to day operational requirements, i.e. office supplies, asset management and facilities.
• Ensures that the SOP is up to date at all times.

 

2. Assist Facilities Manager for the following points-

• Inventory of All Automall Assets, including System access
• Old Asset disposal
• Assist in monitoring Facilities budget annually
• Assist in monitoring all Automall licenses and lease agreement
• Ensures PO and payment for all vendor are paid
• Manages all PO related to facilities.

 

3. Manages outsourced labour payment process and some HR related queries.

 

4. Handles special projects related to Admin process as required by the Business

 

 

Qualifications, Experience & Skills:

 

Minimum Qualifications and Knowledge:

• Additional professional qualifications will be an advantage
• Experience: At least 4 years’ experience in similar role within a reputable automotive business.

Job-Specific Skills:

• Strong English Communication skills
• Monitoring/Assessing performance of self, other individuals, or organizations to make improvements or take corrective action
• Strong analytical, communication and inter-personal skills with administrative competence vital for this role.
• Computer literate with a solid understanding of Microsoft applications
• An enthusiastic, flexible and positive attitude towards providing an excellent service to our customers.
• Proactive approach when dealing with customer complaints. Should have the ability to resolve discrepancies and issues.

Behavioral Competencies:

• Leadership, action & consensus driven
• Effective Communicator
• Team player
• Excellent Interpersonal Skills, able to build string relationships, mutual respect and trust
• Cultural awareness
• Continuous improvement
• Ability to delegate and individual accountability.

 

KGM

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Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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