Al Futtaim Jobs - Speciality Leasing Administrator (UAE National) | Al Futtaim Group Real Estate | Dubai UAE (Dubai, AE)

Job Requisition ID: 38987 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

The Speciality Leasing Admiinistrator will be responsible to provide support to the Speciality Leasing department and management in performing their key responsibilities. Will also be accountable for performing a variety of administrative support functions to monitor and ensure timely workflow delivery such as but not limited to: generating daily reports, financial reports, maintaining file and data, License agreement preparation, outstanding arrears follow up, renewal preparation and tracking. In addition, Coordination with the SL Team, Finance Department, Retail Delivery Team and all related departments.

 

ADMINISTRATION & DOCUMENTATION

• Ensure that all documentation is accurate and completed in a professional and timely manner.
• Responsible for coordinating the filing and administration in a professional and orderly manner.
• Ensure all relevant operational policy and procedure manuals are maintained and current.
• Contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines

 

TECHNICAL SKILLS & APPLICATION

• Able to initially operate under close direction using established routines, methods and procedures with limited scope for exercising initiatives and judgment, but able to progress to
• involvement in a range of activities requiring the use of written and numeric skills, administrative skills, effective communication skills and the use of a wide range of office equipment.
• Able to assume some accountability for work performed and to meet prescribed priorities.
• Able to apply basic knowledge of administrative practices and procedures.
• Contribute to the effective management of the SL department in consultation with the department head.
• Ensure the provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.

 

TEAMWORK & COMMUNICATION

• Be aware of, and practice according to, the organisation’s Aims, Objectives & Core Values.
• Demonstrate the ability to work positively within a team to achieve team goals and work harmoniously and effectively with other team members to achieve delivery excellence.

 

CONTINUOUS IMPROVEMENT

• Demonstrated understanding of all relevant external legislation & internal policies and procedures that relate to this position and the Organisation.
• Participate in and contribute to quality improvement programs and other facility activities to meet Service/Accreditation Standards.
• Able to demonstrate a commitment to good occupational health & safety practice by; raising issues and identifying / reporting all hazards through appropriate processes; and complying with OHS&W policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
• Able to participate in identifying and assessing potential risk arising from the business.

 

PERSONAL & PROFESSIONAL DEVELOPMENT

• Continually develop both personally & professionally to meet the changing needs of your career & industry.
• Attend all training sessions provided by the organisation and be actively involved in other training & development as required.
• Motivated to achieve required goals / tasks relevant to the position.
• Demonstrated ability to undertake assigned duties, to work within agreed timetables and deadlines and to accept responsibility for accurate and efficient completion of each task.
• Ensure compliance with the requirements of the Code of Conduct with regard to integrity, respect and accountability.
• Actively participate in the Performance Management process as required and to develop in consultation with your manager/ supervisor a personal / professional development plan.

 

CUSTOMER SERVICE

• Act in a professional manner at all times when dealing with internal & external clients.
• Positively promote the organisation both internally & externally
• Be prompt and provide courteous service to clients, colleagues and the broader community
• Maintain confidentiality on all issues relating to the Organisation, the clients & fellow colleagues
• Treat all clients with respect & equality, whilst being responsive to their needs
• Maintain a professional and appropriate telephone manner and be responsive to telephone inquiries.

 

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

• Graduate degree in Business Administration or relevant discipline industry, such as MECSC/ICSC/ CLS
• 3 years administration experience.

 

Knowledge

• Must have Yardi user experience
• Advanced knowledge of Microsoft Word and Excel
• Knowledge of using database systems
• Advanced typing speed
• Ability to work autonomously
• Exceptional presentation and interpersonal skills
• Problem solving skills
• Ability to plan and prioritise workloads to meet deadlines
• Outstanding organisational and time management skills

 

Behavioral Competencies:

• Honesty
• Integrity
• Competence
• Tenacity & Enthusiasm
• Creativity
• Professionalism
• Drive
• Self-motivated
• Positive attitude
• Effective communication skills and time management are required along with the ability to handle pressure and demands of job.

 

REF-GM

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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