Al Futtaim Jobs - Facilities Coordinator - Automotive | Al Futtaim Engineering | Dubai, U.A.E. (Dubai, AE)

Job Requisition ID: 34369 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

The Facilities Coordinator will be responsilble to coordinate with the Facilities Management team, businesses, vendors and other all concerned and to enhance the customer experience. 

• Regular submission of periodical reports. 
• Regular update and submission of records and registers. 
• Timely renewal of Maintenance Contracts.
• Coordinate with Facilities Management team, businesses, Service Providers.
• Producing documents, presentations, briefing papers, reports, etc., in all levels for the Dept.,
• Organizing and storing paperwork, documents and computer based information.
• Organizing meetings with the service providers and other internal staff and to prepare the minutes.
• Dealing with correspondence and writing letters.
• Dealing with maintenance complaints, forwarding it to the concerned person and to ensure the job is complete to the end users satisfaction. 
• Record details of MO, PR, PO, Invoices, etc., for all complaints. Record energy consumption.
• Dealing with renewals of Maintenance Contracts, cross check the scope and amount payables.

The Facilitiess Coordinator will report to the Facilities Manager, however, channels exists for direct communication with the Sr. Facilities Manager and other member from the senior leadership team at weekly meetings or as and when required. 

To be a successful in this role, you should have a bachelor's degree. Additional qualification in Facilities Management is an asset. Masters in Business Administration is a plus. Minimum of 5+ years relevant experience within a facilities management / intergrated facilities management environment in GCC.

The ideal candidate will have to have a previous track record of coordinating with Facilities Management team, businesses, Service Providers. Work with computer aided facilities management system (CAFM), Excellent knowledge in computer applications – SAP and Ariba & MS Office. Prepare and maintain various documents like inspection reports, handover reports, maintenance contracts, etc.; drive to continuously upgrade on current industry standards, best practice; demonstrate high standard HSE Practices. 

The Facilities Coordinator will have to demonstrate excellent leadership qualities, be customer focused and be able to handle multiple and often conflicting priorities. It is essential the incumbent should have excellent interpersonal skills and a collaborative management style. Work on deadlines. Excels at operating in a fast pace, community environment. Work on own initiative. Have the ability to look at situations from several points of view. Delegate responsibilities effectively. Excellent problem analytical skills and problem simulation. Should have a high comfort level working in a diverse environment. Open to direction and collaborative work style and commitment to get the job done. Manage cross-functional relationships effectively. Strong verbal and writing skills, with regards to contractual communication. People management skills & problem solving skills. Excellent managerial & administrative skills however at the same time hands on with day to day business operations. Detail oriented and good reporting skills. Ability to build relationships & establish clear lines of communication both internally & externally. Strong commercial expertise in driving business results. 

 

REF: RV

 

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