Al Futtaim Jobs - Commercial Administrator | Al-Futtaim Technologies | Dubai, UAE (Dubai, AE)

Job Requisition ID: [[63486]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Job Title:                            Commercial Administrator

Reports to:                        Commercial Manager

Department:                     Digital Transformation - Al Futtaim Technologies

Location:                            Dubai, UAE

 

JOB PURPOSE

Al Futtaim Engineering & Technologies would like to hire a dynamic Commercial Administrator (CA) who will be responsible for processing the commercial day-to-day transactions as aligned with organizational goals and objectives. The CA will proactively identify commercial risks and opportunities, and carry out value engineering exercises in close coordination with the line manager and business heads. He/she will also work closely with various leaders to streamline commercial activities, focusing on long term contracts with suppliers and customers.

The CA will be responsible for ensuring the company has an appropriate system of internal controls and transparency that can address risks in three areas: customer/vendor management, regulatory compliance and Contracts.

This role is demanding, challenging, and complex but for those who are strongly invested in the organizations they work for, it is tremendously satisfying work, in which personal success translates directly into the success of the company.

In summary, this role is created to provide a complete service interface between internal/external customers, contractors and business units through processing contracts for services and material in line with the approved budget, given timeframe and quality standards to ensure overall satisfaction.

 

KEY ACCOUNTABILITIES

Technical

• Execute sales orders in timely manner, recognise revenue and review accounts receivable for collection.
• Co-ordinate and work closely with business partners from sales and finance teams for proper identification of unaccounted credit and its clearance.
• Monitor accounts payable and reconciliation of principal accounts.
• Work closely with Sales and Operations and prepare necessary cost sheets, ensure timely creation of sales orders, issue purchase orders and delivery orders, submit invoices to customer.
• Liaise with finance team to submit LC documents and follow up payments process.
• Review customers’ contracts in coordination with the Legal department.
• Support the business in issuing partnership agreements and long-term contracts including AMC renewal and principal agreements.
• Issue contracts to vendors and recommend the suitable type of contract based on scope complexity and contract’s value.

Administration

• Ensure approvals are obtained in accordance to the policies & procedures and the Delegation of Authority (DOA).
• Create a complete track of customer’s contracts, customer’s deliverables and contracts milestones and program.
• Generate accurate reports and analysis and maintain tracking sheets (manual or automated), as necessary.
• Maintain record for deliverables per contract.
• Generate and present reports to senior management
• Ensure all commercial records are updated in the system

Self-Improvement

• Growth Training
• Contracts Management Training Courses

Customer

• Provide a complete service interface between customers and business units as well as contractors and work as the focal point among business partners.

 

JOB CONTEXT

We are looking for a qualified Commercial Administrator to join our team. The CA will be responsible for implementing and adhering to the approved policy and procedures to effectively and efficiently deliver the necessary tasks within the commercial service function.

 

QUALIFICATIONS, EXPERIENCE & SKILLS

Minimum Qualifications and Knowledge: 

• Bachelors/ Post Graduate of Commerce or Business Administration
• CPPM certificate is preferred

Minimum Experience:

• 5+ years of experience in commercial/ contracting management. UAE experience preferred

Job-Specific Skills:

• Experience in issuing sales reports and orders processing.
• Advance knowledge in contractual types of engagement
• User experience in SAP is a must
• Knowledge in Incoterms standards
• Proven customer satisfaction abilities
• Advance knowledge of MS Office
• Analytical skills

Behavioural Competencies:

• Ability to maintain a high level of productivity, manage multiple competing priorities, and work effectively under the pressure of time constraints
• High level of comfort communicating effectively with internal and external customers
• Must hold values of respect, integrity, collaboration and excellence.
• Punctual motivated, highly organised and result oriented.
• Excellent interpersonal and communication skills
• Attention to detail
• Ability to work to tight deadlines

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

 

#LI-POST19

Apply Now