Staff Assistant, Corporate Affairs (Ft Worth, TX, US)

Location: DFW Headquarters Building 8 (DFW-SV08) 
Additional Locations: None
Requisition ID: 51741 

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

• This role performs varied administrative duties in support of three Managing Directors of Corporate Real Estate and their project management teams. 

What you'll do

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced.  Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Maintains calendars of appointments; coordinates meetings and events, including catering, A/V setup, and WebEx

• Uses MS Office software (Outlook, Word, Excel, PowerPoint) to create correspondence, reports, memos, and presentations

• Coordinates travel arrangements, requiring familiarity with booking travel and ability to anticipate travel needs and mitigate issues in a timely manner

• Acts as department timekeeper using Workbrain; publishes weekly travel schedule

• Onboards new team members and contractors, ensuring they have everything needed for a successful start

• Prepares expense reports, handles mail and shipping, and directs or responds to inquiries

• Orders supplies and equipment as needed

• Performs other duties as assigned by Managing Directors

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

• High school diploma or equivalent
• At least 2 years of proven administrative or assistant experience

Preferred Qualifications- Education & Prior Job Experience

• Previous AA office administrative experience
• Working knowledge of WebEx, Workbrain, Concur, and QuickBuy
• Familiarity with Adobe Acrobat, SAM, Employee Central, and SABRE helpful

Skills, Licenses & Certifications

• Skilled in Microsoft Office software (Outlook, Word, Excel, PowerPoint) gained through either work experience or education and hands-on use of the software

• Must have a professional and collaborative working manner and exercise a high degree of integrity, discretion, and confidentiality

• Ability to effectively handle competing priorities and meet deadlines in a fast-paced environment with attention to detail

• Ability to work effectively in a self-directed capacity with minimal supervision

• Must be proven team player, highly motivated with demonstrated initiative, flexibility, and multitasking

• Must be very organized and have strong problem solving skills

• Ability to communicate effectively, both verbally and written, with all levels within the organization and with external parties

What you'll get

Feel free to take advantage of all that American Airlines has to offer: 

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. 
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel Free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

Additional Locations: None
Requisition ID: 51741 

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