Al Futtaim Jobs - National_Administrative Executive (Jeddah, SA)

Job Requisition ID: 114671 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Job Responsiblities:

 

• Monitors and ensures maintenance of the general housekeeping in the premises and to control the office boys. Reports on the activities to HRBP.
• Monitors the Punch cards of Admin Staff/Workers and ensures attendance records are proper. Reports on irregularities to the HRBP.
• Coordinates and facilitates the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.
• Follows up on the pantry purchases to be done monthly on time as per the requirement at all branches. 
• Maintains petty cash records and documentation. Ensures that invoices are processed on time for closing petty cash balance monthly before zero balance dates. 
• Coordinates to ensure documents and posts are forwarded to various locations as per the requirements from various departments 
• Prepares Business Card requisition and coordinates the printing, delivery and issuance.
• Follows up with supplier for statement of accounts as required by Accounts department.
• Ensures that transportation fleet well maintained, insured and licenced and that all company vehicles' drivers registered in TAM system, GPS tracker and fuel tag installed in their vehicles.
• Follows up with the camps, contracts, operation and rent and maintains records of accommodation & guest houses assets, utility payments (Telephone, Electricity & Water etc.).
• Prepares monthly telecommunication expenses report and submit weekly & monthly reports as per the monitoring sheets to HRBP and GM, PD and head of the departments. 
• Maintains Assets List and update records in the system. Prepares transfer notes, takes necessary approvals and gates passes for materials transferred.

 

Job Qualifications:

 

• Bachelor's Degree in Business Administration, Management, or any related field.
• 3-5 years of experience ina similar role is KSA.
• Proficient use of Microsoft Applications.
• Analytical skills and high adaptability to fast moving environments are high valued competencies.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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