Office Manager at Regional Center For Renewable Energy and Energy Efficiency (RCREEE)

Office Manager at Regional Center For Renewable Energy and Energy Efficiency (RCREEE)

Location : Nasr City

Deadline : 20-May-2019

Job Description:

• Maintaining and updating director’s calendar, task list, reminders and monitoring deadlines and follow-ups for projects, travels and business missions
• Coordinating and scheduling meetings and preparing relevant information and materials for different executive director meetings
• Handling executive communication including e-mails, phone calls and all types of incoming/outgoing correspondence
• Preparing executive director meetings: scheduling, gathering topics,  attending, taking minutes and sorting amendments, disseminating and archiving
• Managing executive director logistical requirements including travel upgrades, personal reservations, and visa requirements
• Assists executive director with needed report writing, concept notes and presentations
• File management (i.e. preparing and updating files, archiving, E-Filing)
• Editing, Formatting and typing unilingual and bilingual documents
• Editing, reviewing and preparing in final form and correct format: documents, agreements, amendments, and correspondence, completed independently or from verbal, written or dictated direction for final review and/or signature
• Translating all or parts of documents from Arabic to English and vice versa when needed
• Maintaining and updating contact lists
• Conducting first level quality assurance and proofreading on selected executive reports and documents
• Data collection (from any relevant sources: the Internet, periodicals, electronic databases, etc)
• Maintaining and coordinating the Executive Director’s office in terms of supplies, coordinating and reporting repairs and general coordination of IT issues with IT personnel
• Performs other duties and task at the request of management

Job Requirements:

Education:

• Relevant Bachelor’s degree

Relevant Experience:

• 1-3 years of experience in office management, executive assistance and administration preferably in a similar organization

Technical Knowledge/ Skills/ Training required:

• Fluency in written and oral English and Arabic is a must
• Excellent organization and time management skills
• Ability to deal with cultural sensitivities in multicultural teams
• Excellent report writing and research skills
• Ability to work under pressure and to multitask multiple deadlines
• Keen attention to details and problem solving skills
• Experience in dealing with VIPs and government officials is preferable
• Ability to deal with and protect confidentiality is a must

To Apply:
http://www.rcreee.org/content/rcreee-calls-candidates-position-office-manager

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