Jobs in Egypt - Executive Associate at UN Women

Executive Associate at UN Women

Deadline: 8-July-2019

Location: Maadi

Job Description:

1. Provide executive support to the UN Women Regional Director:

Manage the UN Women Regional Director’s calendar, and schedule of appointments and meetings;
Arrange travel and hotel accommodations and other logistics for the UN Women Regional Director;
Maintain roster of RO contacts; update electronic mailing lists;
Answer and screen calls for the Regional Director with tact and discretion;
Manage administrative files on the Regional Director’s mission travel and mission reports;
Research files, collect information and organize materials to meet the Regional Director’s requests.

2. Provide administrative support to the UN Women Regional Director:

Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and workshops;
Organize and attend meetings and events, prepare minutes and summaries;
Prepare and assemble briefing materials and PowerPoint presentations for the Regional Director for meetings, missions and other key events;
Organize and monitor the office filing system;
Follow up with the Regional Director on deadlines and commitments.

3. Provide effective communication and information management support to the RO:

Facilitate flow of information and communication between the UN Women Regional Director’s Office and other units within or outside of UN Women;
Review, prioritize and route correspondence to and from the UN Women Regional Director Office; take proactive follow-up action and keep the Regional Director informed;
Respond to and/or direct inquiries to appropriate units for timely action/response;
Prepare routine correspondence and interoffice circulars; review documents and reports to ensure spelling, punctuation and format are correct;
Maintain and organize up to date hard and electronic files for easy access and retrieval; ensure safekeeping of confidential materials;
Assist in the preparation and finalization of informal translations; act as interpreter as required.

4. Provide support to the Regional Director’s Office’s external relations activities:

Facilitate the Regional Director’s interaction with various external partners through written, verbal and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
Receive and greet high ranking officials/visitors;
Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.

5. Contribute to knowledge building and knowledge sharing:

Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
Build and share knowledge and experience related to administrative and operations support.

Job Requirements:

Education and certification:

Completion of secondary education is required;
Bachelor’s degree in business administration or public administration is an asset.

Experience:

At least 6 years of progressively responsible experience with administrative, secretarial, or programme experience;
Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems;
Experience with the ATLAS system is an asset.

Language Requirements

To Apply:
https://jobs.undp.org/cj_view_job.cfm?cur_job_id=85977

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