Al Futtaim Jobs - Senior Leasing Administrator | Retail | Dubai (Dubai, AE)

Job Requisition ID: 42196 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

 

About the Role

We are currently looking for Senior Leasing Administrator to support our Group Leasing Team in Retail Property Department Division. Reporting to the Leasing Manager, this person will be reposnbile for the following:

• • Maintain and update the Lease Database across the retail portfolio, update all the commercial terms in the Database in line with the set Leasing guidelines.
  • Follow-up with Landlords and internal stakeholders on New Leases, Renewals, Addendums, invoices, store closure / opening and all other Leasing Administration matters, processes, dispatch of documents and payments.
  • Review the New Leases / Renewal proposals received and present the comparison report to the Leasing Management.
  • Maintaining updated floorplans of all key Shopping Malls around the region
  • Keeping a detailed database of contact details to all Landlords in the region
  • Ensure invoices and Statement of Accounts received from Landlords are in compliance with Landlords and development coordinators to ensure the timely processing and billing / payments of new Lease. In case of any issues in the invoices, SOAs coordinating the same internally and with Landlords to resolve the issues.
  • Managing and tracking Lease Renewals as well as variations in Lease via DOV & termination of Lease via Deed of Surrenders.
  • Responsible to prepare all periodic and AD Hoc reports, including but not limited to current Leases, New Lease agreements, Renewals, Lease Expiry, Sales Performance rental-savings, Lease tracking and presentations that are requested by Leasing Management
  • Responsible to ensure internal coordination within business divisions and project team for New Lease, Lease Renewal confirmations and fit out, opening and handover of the premises to landlord.
  • Administer and follow up on all processes / documents that relate to the Lease Contracts relates pertaining to Government Authorities.
  • Discuss and resolve problems and follow up regarding delayed and scheduled deliveries and Leasing Contracts.
  • Respond to departmental requests, inquiries and problems regarding leasing property and services.
  • Liaising with audit team for all audit related inquiries and assisting with the required information / reports
  • Review and vetting of contracts including leases, subleases, shared space agreement, amendments and renewals for inclusion of certain terms and liaising with Legal team for their feedback.
  • To provide timely reports to the Management on occupancy cost, month wise cash flow planning and other KPIs.
  • Ensures accurate filing of all Lease Contracts, digitally and in hardcopy, with proper tagging to ensure all documents are safely files and kept for future references for business and legal review as and when required.
  • To coordinate with Finance and arrange audit reports (confirmation of Gross Sales) from external Auditors and furnish the same to the respective Landlords on a timely manner.

 

About the Requirements

3-5 years experience in leasing role or similar

Bachelor's degree or diploma

Extremely organized and attentioan to details

 

 

 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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