Al Futtaim Jobs - PMO Administrator | Al Futtaim Transformation | Dubai (0, AE)

Job Requisition ID: 44066 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Al-Futtaim Automotive’s customer centric approach, international standards and value-adding business philosophy enables us to be the automotive company of choice across all of the territories in which we operate. An innovative leader in the automotive industry, Al-Futtaim Automotive Group has a widespread and well-developed distribution network currently operating in 11 countries across the Middle East, Africa and Asia. Al-Futtaim Automotive Group is proud to represent some of the world’s most popular and desirable automotive brands.

 

Job Purpose:

 

The PMO Administrator will directly support the planning and execution of data and analytics programs facilitating their successful delivery. The role ensures effective governance is applied across data and analytics programs and assists in regular reporting (weekly, monthly, quarterly). Reporting to the Director – Data and Analytics, this role will also provide administrative support for the Director in a pro-active manner, with minimal supervision and a focus on confidentiality.  

 

Specifically, your key responsibilities are as follows:

 

Standards, Governance and Reporting

 

• Support in the development/customisation of processes and templates throughout the project lifecycle
• Implement reporting standards across the program, including tracking, monitoring and updating the status of deliverables. Coordinate to ensure regular project and program reporting.
• Manage document repository across projects including vendor contracts, project charters, etc.

 

Project Support

 

• Actively support data and analytics projects and programs by performing administrative activities, assisting in project documentation and reporting

 

Financial Management

 

• Support the Data and Analytics Office budget planning process in alignment with departmental goals, initiatives pipeline and overall program roadmap. Monitor the budget on an ongoing basis in coordination with Finance and EIT.

 

Personal and Office Administration

 

• Management of day to day activities (complex diary management, travel bookings, meetings scheduling/facility management and rescheduling) of the Director.
• This includes management of Director’s communications for e.g. screening phone calls, handling and prioritizing incoming mail, processing expense reports, drafting general correspondence, executing on-line workflow approvals on behalf of Director based on his instructions
• Manage inventory of office supplies for Data and Analytics Office. Coordinate with relevant Group Function on any issues relating to physical office maintenance and upkeep

 

About You:

 

The ideal candidate for this role will possess minimum of 5+ years working experience in executive administration and/or project support. Transformation/digital/data projects is an added advantage.

 

Ideally, we are looking for the following job-specific skills: 

 

• Knowledge of a formal project management methodology (PMI, Prince, Scaled agile, etc)
• Strong organization skills with the ability to handle numerous tasks at one time
• Ability to work under pressure
• Excellent interpersonal skills with the ability to interact professionally at various levels across AFG
• Advanced use of MS Office applications and experience with project management tools

 

Ref: NB

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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