Al Futtaim Jobs - National | Procurement Executive (Dubai, AE)

Job Requisition ID: [[34032]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

JOB PURPOSE:To expedite the daily replenishment duties and task related to Material Management. Process the logistics and operations task in getting the shipments on time with track and trace. Establish, build and maintain long-term relationship with service providers in order to improve the process. Ensure data accuracy and timely communication with suppliers and service providers.

 

KEY ACCOUNTABILITIES: Specify the output required from the job. Identify not more than 7 Key Accountabilities & their performance indicators. NB-Focus on outcomes not tasks

 

Order Planning and Procurement

• The MM Specialist is responsible in day to day orders processing with supplier
• Ensure orders are send to supplier and confirmation on receipt of orders
• To ensure supplier order processing and updates the system on supplier confirmation
• Ensure order processing of exceptional orders

Expediting

• To expedite the containers and inform the operations team in order to plan activities in warehouse
• Ensure the stakeholders transparency on information sharing for the orders placed
• Supplier and internal communication with in the SLA time lines

Syncron Support

• To place orders to supplier from syncron recommended
• Ensure to review and process the orders for movement category parts for slow and special orders
• Support in processing lost sales orders to forecasting

Parts Support

• To support in parts number enquiry cross check EPC or relevant automotive catalogues
• To provide information on special order parts for technical support
• MDM data validation and ensure all materials master data managed in accurate
• Support in new product creation and ensure the finance factors are accurate
• Local purchase controls and escalate with a timely manner for planning purpose
• Logistics operations
• To create the shipping notifications according to supplier invoices on timely manner
• To provide data support with logistics to control the inbounds and clearing documents on getting the information from suppliers
• Manage the logistics payments and update finance with relevant reports for payment clearance

 

JOB CONTEXT: Define organizational policy and other factors that have a critical impact on the job

 

This position will provide high-level, confidential and extensive support to the Material Management Operations Manager, Aftersales UAE. 

 

QUALIFICATIONS, EXPERIENCE, & SKILLS:

The ideal candidate will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. S/he handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition, s/he will be responsible for coordinating and communicating materials and most is able to work with and bring together cross-functional coordination between departments. The ideal candidate will be dynamic, high-energy, well organized, flexible and able to support cross-functional coordination in a fast pace environment and possess excellent judgment. S/he will be required to be available during regular business hours, evenings and/or weekends, on occasion/as needed to provide support and assistance to the business operation.   The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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