Jobs in Egypt - Telephone/Receptionist at Oracle
Telephone/Receptionist at Oracle
Location: Heliopolis
Job Description:
- Attending to reception telephone lines: Promptly attend to all phone calls and forward them directly to different LOB members during standard working hours in each office, and to record and distribute voice messages promptly for after working hours coverage.
- Receiving visitors, contacting employees to notify them of the visit and, when required, directing them to meeting rooms or wait areas.
- Handling catering orders for all team meetings in the office, this includes coordinating meeting details, selecting the suitable menus for each training/meeting, choosing the right caterer for each event, negotiating for the best offers, managing budget constraints and cost reduction initiatives, and lastly following up on Purchase order issuance to the vendor.
- Resources reservation monitor: Monitor daily reservations schedules for the meeting rooms, ensure rooms are available and ready with all facilities on meeting timings, and be ready to clear out any conflict that might arise in reservation agendas.
- Distributing visitor access cards to visitors: providing the daily needed temporary IDs to Oracle employees visiting the site from other countries, to facilitate their entrances and exits during their visit to our sites, in case their IDs are not compatible with Oracle systems. This includes keeping track of these Ids, reporting their utilization on daily basis to Security team, and raising an alert in case of any loss to ensure the cards are de-activated.
- Handling Courier:Take care of sending office courier promptly, tracking courier delivery and monitor invoices submitted by the courier company on monthly basis with Finance team.
Job Requirements:
- Education: Bachelor’s Degree
Relevant Experience:
- 0 – 2 years of related experience.
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