Jobs in UAE - Executive Assistant at Henkel – UAE

Executive Assistant at Henkel – UAE

Job Description:

•  Act as “gatekeeper” for the VP’s time and attention, ensuring VP is fully briefed regarding schedules, itineraries & advanced warning of important issues
• Manage, prioritize and take full ownership of his daily business calendar and communication tools in a well-ordered technique
• Organize meeting and travel plans in an efficient and structured manner
• Flight booking, hotel & transport arrangement together with travel agenda management
• Preparation, submission & monitoring of travel expenses & claims
• Monitor visa validity & prepares requirements for applications & renewals
• Follow up on all tasks, plans, projects and actions defined by the VP to ensure that objectives are met within the deadlines
• Organize documentation/presentation in advance of meetings so the VP & LT can access them & request further information as required
• Attend important & regional meetings and take detailed minutes for distribution as appropriate
• Prepare correspondence & prepare documents/approvals for the VP including ones where VP signature is required
• Consolidate monthly required reports & ensure availability in database
• Be the first point of contact to the stakeholders and taking full responsibility in managing and communicating all business aspects
• Handle thoroughly all needed and required actions; and professionally representing his business functions
• Support the Regional team & AO team on all administrative support required
• End to end event organization
• Responsible for preparation of internal survey & feedback reviews
• Support on AO trainings preparations & organization
• Monitors monthly bills (mobile, flights. etc.) for review & approvals
• Purchase order creations for necessary suppliers for events/others
• Provide additional cover for other administrative staff during absences/leave or when assisting another team

Job Requirements:

Relevant Experience:

• 6 – 8 years of experience as an Executive Assistant

Technical Knowledge/ Skills/ Training required:

• Team player – we’re looking for someone who interacts well with people at all levels internally and externally
• Excellent planning & organization skills
• Ability to multi-task and prioritize daily workload
• Flexible attitude – particularly when it comes to changing priorities and demands
• Proactive
• Attention to detail
• Discretion and confidentiality
• Proficient in MS office skills

To Apply:
https://www.henkel.com/careers/jobs-and-application/947814-947814

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