Al Futtaim Jobs - Executive Assistant | Al Futtaim | Dubai (AE)

Job Requisition ID: 39741 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Executive Assistant to Director | Al Futtaim | Dubai

 

ROLE PURPOSE:

The Executive Assistant will be directly supporting our Executive team.

You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks and other administrative functions.

 

KEY RESPONSIBILITIES:

• To monitor and ensure maintenance of the general housekeeping in the premises. Report on the activities to Director/ HRBP.
• Handle all accounts, invoices and financial statements.
• Day to day administrative activities/ telephone/ email/ reports.
• Coordinate and facilitate all requirements/ tasks of the Director.
• Maintaining Petty cash records and documentation.
• Handling basic bookkeeping tasks.
• Helping prepare for meetings
• Accurately recording minutes from meetings.
• Making travel arrangements for executives.
• Reading, analyzing incoming memos, submissions and distributing as required.
• Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments

 

PERSON SPECIFIC:

Education:

Business Accounting or Business Admin degree from any recognized universities

 

Minimum Experience and Knowledge: 

• Candidates must have a minimum of 2 years’ experience as an Executive Assistant
• Proactive approach to work
• Financial/ Accounting knowledge
• Communication Skills
• Computer Skills

 

Job-Specific Skills:

• Experience in Microsoft Office Word, Excel & Power point 

 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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