Al Futtaim Jobs - Sales Administrator - Toyota Al Futtaim - Festive City Showroom (Dubai, AE)

Job Requisition ID: 42293 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Sales Support Toyota Al Futtaim - Festival City Showroom - Band D

 

Back office – Sales Admin:

• Back Office Process

• Ensure 100% process is followed in the branch on daily basis as per the SOP
• Ensure the branch is 100% prepared for anytime audit by the Business process team from Retail Head office
• Daily Stock Management
• Ensure all the tagged units are SWAPPED (wherever necessary) on time to assist the sales team in achieving their daily invoicing goal
• Ensuring all the IBT (Inter branch transfer) units are available on time in the branch for the sales team to meet the daily invoice commitments
• Ensure and manage to get the VINs allocated in the orders created without VINs with the help of SMT (Retail Stock Management Team)
• On time goods issue and goods receipt for all the required VINs in SAP
• Create service notification for units which needs to get the Rustproofing, Diamond Brite etc. from workshop
• Reports
• Circulate daily ZEXT_VSRCH SAP report to sales team (sales executives, sales managers & business managers) with the customer name, VINs, Batch#, VIN location
• Circulate daily IND (invoiced not delivered) & DNI (Delivered not invoiced) reports to sales team (sales executives, sales managers & business managers)
• Circulate the daily branch units delivered reports to Workshop for 1000kms service appointments
• Daily Sales Activity
• Create FD (Financial documents) for the deals finance by panel or nonpanel banks
• Create PDI notifications daily as per the approvals
• Create credit (AFM PDC & LPO ) customers orders and send workflow request to branch accountants for the order release by AFSS for daily invoice
• Create sales invoice’s without mistake (applicable for locations where back office performing multiple role)

 

• AFM Standards:

• 100% compliance to AFM Grooming standards

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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