Al Futtaim Jobs - Sr. Bids Manager | Facilities Management | Al Futtaim Engineering | Dubai, U.A.E. (AE)

Job Requisition ID: 42657 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

The Sr. Bids Manager - Facilities Management is responsible to lead excellence in winning various jobs in relations to Facilties Management while work on improve diversification, customer base. The job holder is also responsible for directing company-wide estimating & tendering and all associated activities related to tender preparation and submittal. The incumbent is expected to be expert in preparing costs estimation with the objective of reducing costs and maximizing Al Futtaim Engineering Facilties Management sales gross margins. Managing deviance from the actual and targets set during the periodic P&L review meetings while assisting in compiling of tenders. The role holder plays a key role to meet and enhance the customer requirement in line with the company’s policy and objective and plays a key role in work winning activities.

Financial

• Full accountability of profitable submission / proposals to the relevant stakeholders.
• Optimize management of resources to maintain productiveness and effectiveness in all possible aspects in order to reach cost efficiency during tenders’ preparation.
• Comparison Studies based on suppliers Quotations. 

Process Management

• Establish and implement “best practices” and focuses on continuous improvement.
• Evaluate tender documents from a technical point of view in order to identify risk factors, ensuring that technical terms comply with the relevant standards for the overall risk assessment and bid decision Managing and prioritizing workload of daily operations
• Based on Clients budget constraints for any specific project, carrying out value engineering studies. 

Administration & Quality Management

• Review and finalizes cost estimates proposal with the relevant team in terms of the required material as per bill of quantities, amount of work, material/ equipment/ and manpower requirements during the tendering phase.
• Finalize estimation of all direct and indirect FM projects costs and consolidates tender documents for management review and approval.
• Developing case studies, client profiles analysis and other evaluates related to subcontractor and vendor proposals.
• Supporting documentation that showcases AFE FM capability.
• Ensure historical data is documented and archived on each quoted project. 
• Maintain databases of standard material costs and various market pricing models.

Information Management 

• Generate weekly tender status reports highlighting progress on concerned tenders.
• Prepare and generates monthly progress reports highlighting tender wins/ losses (indicating reasons) for review and verification of management.
• Proactively manage the renewal of all existing contracts.

Communication and Stakeholders Management 

• Proactive Participation in pre-bid meetings and corporate/client presentation meetings as required.
• Provide all the necessary project clarifications/ information upon project award to the Project Manager as per the project budget; advise the Project Manager on contractual rights, remedies which has been taken into consideration during tendering.
• Build strong relationships with internal and external stakeholders.
• Provide all necessary documentation during prequalification stages.

Terms Negotiation:  

• Negotiating with suppliers on both technical and commercial aspects of products. 
• Negotiating tender and contract terms and conditions to meet both client and company needs.
• Negotiate potential contract adaptations or extensions when needed.
• Negotiates and finalises contract terms in line with prevailing Budgets, Delegation of Authority (DOA) and any other conditions required by the business.

Achieve Sales / Estimation Targets

• Achieve sales / Estimation targets set by the management.
• Generate business opportunities and RFP’s through customer contact to meet company’s business plans and growth strategies.
• Track and report current status of potential projects, markets, Customer news, and developments.
• Lead the development and preparation of RFP’s, Pre-Qualification, formal presentations.
• Assess the targeted quality of business coming in; refocusing efforts if off track.

People Management

• Develop staff development programs such as skills enhancement trainings and job-related training sessions to ensure competent work output.
• Coordinate with estimating & planning engineers to resolve design/system conflicts as well as coordinates overall scope of work during proposal phase.
• Manage and monitors the performance of direct report and provides guidance as and when required.
• Assign estimating work, coach, mentor and provide technical support to the estimating team.

The Sr. Bids Manager - Facilities Management will report to the General Manager - Facilities Management, however, channels exists for direct communication with the CEO and other member from the senior leadership team at weekly meetings or as and when required. 

To be successful in this role, you should have a Bachelor's Degree in Engineering preferrably Mechanical or Electrical. Masters in Business Administration is an asset. Minimum of 7+ years proven progressive experience on a similar role within a Total Facilities Management environment. 

Proven leadership qualities to create a strong sense of strategic direction and common interest. Highly organised and self-motivated person who can efficiently and effectively manage a wide range of tasks and objectives. Excellent verbal communication skills in order to deliver persuasive and effective presentations, sales pitches, networking, negotiations, internal communications and relationship management. Should have won business through developing client relationships centred on solutions that deliver business excellence to both client and contractor. Strong track record in a service industry operating at management level, where client relationships are essential. Has good networks within the FM and/or Property Industry including competitors, clients and suppliers. Demonstrated ability to communicate, present and influence credibly and effectively at all levels. Develop and maintain positive and productive relationships with stakeholders. Excellent inter-personal communication skills and the ability to develop relationships at all levels. Effective player who actively portrays a positive attitude within the workplace.

Budget and costing skills. Strong knowledge & hands-on experience in computer aided facilities management system (CAFM). Excellent know-how in UAE laws and regulations. Ability to identify the training needs of team members, coach and guide team for better employee engagement. Ability to understand and work with commercial requirements like plan cost, budgets limits, profit and loss. Willing to continuously upgrade on current industry standards, best practices.

The Sr. Bids Manager - Facilities Management will have to demonstrate excellent leadership qualities, be customer focused and be able to handle multiple and often conflicting priorities. Ability to work independently and as part of a team. Sound communication and articulation skills. A demonstrated commitment to high professional ethical standards in a diverse workplace. Ability to challenge and debate issues of importance to the organization. It is essential the incumbent should have excellent interpersonal skills and a collaborative management style. Excels at operating in a fast pace, community environment. Have the ability to look at situations from several points of view. Delegate responsibilities effectively. Excellent problem analytical skills and problem simulation. Should have a high comfort level working in a diverse environment. Open to direction and collaborative work style and commitment to get the job done. Manage cross-functional relationships effectively. Strong verbal and writing skills, with regards to contractual communication. People management skills & problem solving skills. Excellent managerial & administrative skills however at the same time hands on with day to day business operations. Detail oriented and good reporting skills. Establish clear lines of communication both internally & externally. Strong commercial expertise in driving business results.

 

REF: RV

 

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