Al Futtaim Jobs - Future Opportunities - UAE National Executive Assistant | Dubai UAE (AE)

Job Requisition ID: 108263 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

 

About the role:

 

As a UAE National, you have the opportunity to make a significant impact on the senior leaders contribution and the critical work they do. You will be assisting them and trusted with complex duties and sensitive confidential information.

In addition to general administrative work, you may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for their executive leadership.

 

Key Responsibilities:

 

Executive Assistants’ generally ensures the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients.

• Managing the Executive's day-to-day calendar, including scheduling meetings, handling phone calls and prioritizing appointments where appropriate.    
• Preparing, formatting and editing information for internal and external communication – memos, emails, PowerPoint presentations, reports etc. 
• Maintaining records and any other documents. 
• Booking and arranging Business travel, transport and accommodation.
• Act as gatekeeper and escalate relevant information to Executives as needed.    
• Taking minutes during meetings.
• Maintaining comprehensive and accurate corporate records, documents and reports.
• Liaison with other functions as and when required (e.g., IT Team, Procurement Team).
• Assisting Executives with a variety of projects and processes as required.              
• Managing and ordering stationary

 

 

Education and Qualifications:

• Degree Educated/ or relevant experience

Minimum Experience and Knowledge: 

• Minimum 3-5 years of practical work experience
• Fluent in English (excellent written and verbal communication skills)
• MS Office knowledge (MS Word, MS PowerPoint, MS Excel is essential)
• Familiarity with office gadgets and applications (e.g., Business telephones, photocopier machine, scanner etc.)

 

The job holder will be dealing with both internal colleagues and external visitors on behalf of their management team. They are also expected to display the following traits:

• Ability to multitask and prioritize tasks
• Excellent time management skills
• Attention to detail
• Professional discretion
• Ability to work effectively with minimal supervision
• Very strong interpersonal skills and the ability to build relationships with stakeholders

 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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