Al Futtaim Jobs - Assitant Finance Manager (AF Engineering (L L C), DU, AE)

Job Requisition ID: 38339 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

JOB PURPOSE:

As a key member of the Finance function reporting to the Financial Controller, this function contributes to the success of the company in supporting the profitability analysis, VAT compliances, Internal and External Audit and Operational SOP’s and policies. This function will also support the Finance leadership work across business Lines in seeking to simplify and standardizing processes across AFET reducing complexities arising from different processes, formats, reports and ways of doing things.

 

 

KEY ACCOUNTABILITIES:
Description	Performance Indicators
Accounting & Revenue function related Tasks SAP Release of AMC contracts, Casual jobs, Projects after verification of approved cost sheets, contract copies, VAT compliances Review of revenue recognition, WIP, Cost Reserves division wise Support Financial Controller during month end closure exercise. Trial Balance Review Including schedules/ Performance analysis of Jobs Review of lease agreements and addition / termination / renewal of lease agreements in REFX module Posting of IFRS 16 entries in REFX module Monthly BI Uploads-Cashflow, Inventory, AR	Timely action with accuracy Pro-activeness Ensure DOA compliances are strictly adhered to
Performance analysis and Reporting AMC / Casual Jobs performance analysis jointly with FC on - Long outstanding jobs 100% billed jobs and cost reserves Cost provision accruals for jobs wherein costs are not accounted Projects performance analysis jointly with FC on- WIP outstanding Cost reserves GM analysis – PNL vs PPR Monthly Analysis and consolidation of Accounts Receivables- AR Graphs Sales vs Overdue debts Collection Forecasts vs Actuals Weekly Analysis Update on Legal /Critical customers receivables AR movement ageing bucket wise Review of Unallocated credits Review of monthly Inventory & AR provisions business line wise Review of cost accruals as on every month end	Timely action with accuracy Pro-activeness. Identifying and escalating potential risks to Financial Controller on loss making contracts / monthly cost provisions while analysing jobs performance.
Process Governance Review and update of Financial SOPs Review and consolidation of operational SOPs of various divisions Support on revised DOA workings	Timely action with accuracy
VAT Compliances Review of monthly VAT return for AFET along with Shared services Finance, Tax Manager, FC/GM-F which include- Tax codes captured during the tax period and analyse any transactions which are used newly other than those applicable to E&T entities Review of Reconciliation of Import Goods & Import Services performed by Cost Controller Review of GLs such as Entertainment expense, Gifts, Employee SIPs, Medical Insurance, Workers accommodation expenses, vehicle related expenses, Internal audit observations from VAT perspective ie., to ensure VAT is not recovered on Non-Recoverable VAT expenses Deemed supplies Discuss and prescribe corrective action of adjustments of prior tax period items Liaise with SSF on VAT returns preparation Ensure VAT returns are filed, VAT payments to FTA are made within FTA monthly timeframes by coordinating with multiple stake holders (SSF, Cost controller, SBUs/Procurement teams as suitable) Ensure FTA enquiries are attended timely. Ensure details given in FTA registration portal are updated from time to time as per FTA requirement (such as upload latest TL / renewed passport / renewed Emirates ID of authorised signatory / change in authorised signatory / customs code changes / POA / any other change in place of expired /changed docs) Ensure VAT working and permanent file, audit pack (in case of FTA audit) and other documentation are maintained and retained both in physical and soft copies for time periods as per VAT laws To keep abreast of current developments relating to VAT and other taxation issues in all jurisdictions of GCC Evaluate effect of contracts falling in Transition period and highlight to management for necessary actions Attend all VAT workshops / Group Tax meetings and brief up Finance leadership on discussion notes / key areas of concern / action plans from E&T entities perspective Conduct VAT trainings on regular / day-to-day operational challenges Amend SOPs on VAT from time-to-time Address day-to-day VAT related queries from within AFET group entities’ and external stakeholders Adaptable understanding of tax laws of Transfer pricing, corporate taxation, if applicable along with VAT	Active Involvement in the implementation of system changes to meet VAT compliances Active Interaction with various stakeholders (from Business & Admin teams) in monitoring & controlling vehicle idle time Zero NON-COMPLIANCES Timely action with accuracy
Compliance to DOA Strict Adherence to DOAs for revenue control processes (Job releases).	Timely action and ensure DOA compliances while releasing AMC/casual / Projects in SAP and at all applicable instances
Co-ordination with Shared Services / and other business teams	Pro- activeness and working as one team to deliver leadership requirements
Assisting FC in Internal/ External audit activities. Liaise with internal audit team on audit findings, key areas of concern and management action plans with assigned timelines. Track and ensure key action plans are implemented within set time lines and present status update to FC/GM-F on monthly basis. Monthly review of open audit recommendations and highlight to Management Compile annual external audit requirements and assist in finalization of audit as per audit plans.	Pro- activeness and ensure AF group deadlines are met.
Support on comprehensive debtors write off approval note	Ensure DOA compliances are strictly adhered to
Others Liaise with Business Analysts and SSF relating to Insurance. Standardise processes across AFET entities (such as standardising cost sheets, revenue recognition templates etc) Support in SAP Migration Phase II Support Revenue & Cost Controlling activities in absence of Revenue Controller / Cost Controller Support MIS team in preparation of monthly BRMs, Budgeting & Forecasting exercises Train & equip team members in skills relating to SAP, Office 365, reporting, soft skills. Knowledge of IFRS to comply with applicable IFRS to E&T Entities (such as 15 & 16) Support in Process / system improvements such as implementation of Itemisation, SAP Enhancements Perform Customer balances reconciliations and confirmations to Internal and External stakeholders on need basis jointly with FC.	Pro- activeness and working as one team to deliver leadership requirements Active Interaction with various stakeholders Standardize all existing templates (approval related & presentation related) with tools-Office 365, Power BI, Tableau

 

5. JOB CONTEXT:

Process Documents: Casual Jobs /AMC & Project, Credit Control Policy &  Financial Delegation of Authority(DOA)

 

6. QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications and Knowledge: Qualified CA, CS, CIMA(UK). SAP (FICO, PS, SM modules) working knowledge   Minimum Experience: 7 Years’ experience in Engineering / Construction, Consultancy industries.   Job-Specific Skills: Position requires strong functional skill, communication skill, analytical abilities, smart & detailed approach, Basic knowledge of International Accounting Standards & IFRS Proficiency in MS Office (Word/ Excel/ PowerPoint/MS Projects); Extensive knowledge of Financial package in SAP and/or other ERP   Behavioural Competencies: Excellent communication and interpersonal skills are essential Ability to drive continuous improvement adopting best practice Strong analytical and problem solving skills

 

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Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

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