Al Futtaim Jobs - Assistant Retail Analyst (Mall Leasing Admin Team) | AFGRE | Dubai (AE)

Job Requisition ID: [[47441]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Job Title:                                           Assistant Retail Analyst 

Line Manager:                                 Regional Lease Admin Manager

Division:                                            Al-Futtaim Group Real Estate

Location:                                           AFGRE Management Offices, Dubai Festival City

 

JOB PURPOSE

The role holder will be responsible to ensure a comprehensive analysis is conducted on the performance of AFGRE’s assets, providing transparent information to the management in a timely manner to assist with their assessment and inform decision making, relating to the performance of these assets.

Reporting to the Regional Lease Administration Manager and supporting the Leasing team in terms of analysis of market trends, control of financial performance, strategic planning, budgeting and forecasting, the Retail Analyst is responsible for giving credibility to AFGRE’s analytical requirements on a day-to-day basis and supporting the strategic direction of AFGRE. 

The data and information provided by the Assistant Retail Analyst will ssupport decision making and planning across the AFGRE Mall portfolio. It will provide evidence to the mall owner and retailer industry to assist management with both budgeting and performance analysis, including the evolution of the sector as the above factors begin to effect management practice: tenant mix, footfall drivers, occupancy of GLA, entertainment options, management of retailer group relationship, OCR calculation and forecasting.

 

KEY RESPONSIBILITIES

Management Information System

• Responsible for preparing reports (manually and via Yardi) for all assets (sales, performance, management meeting pack, BCP etc.) and submitting to management for review & action
• Submission of Monthly Business Packs and KPI reports.
• Ad hoc reports for proactive analysis to ensure all assets performances are monitored and prompt/informed action can be taken as and when required
• Support the management team to establish and define new/ongoing KPI’s to support business understanding
• Conduit between Leasing and Finance/Operations teams to align and understand data in a ‘common language’ format
• Preparation of day to day mall analysis reports to support business review packs including internal and external benchmarks
• Collate and analyze business review packs for the assets, identifying risks, improvements, giving fully analysis and supporting information on the significance of numbers for the management
• Ensure consistency in reporting, trend analysis and full supporting

Systems Integrity

• Proactive Yardi (or other implemented system) user, understanding the most efficient ways to extract the required data
• Check the integrity of data in Yardi system to ensure that the reports generated are accurate.
• Ownership in checking the systems integrity on new software roll out to existing and new stores.
• Proactively suggest improvements to ensure that appropriate warning systems are in place.

Audits & SOP

• Ensure with all stakeholders the SOP’s are maintained and amended, coordinating with Retail division based on commercial requirements.
• Hosts and actively participates in workshops to challenge, develop and implement procedural improvements with clear prior year audit findings
• Support the Leasing department’s strategy and action plan

Budgeting & Forecasting

• Represent Leasing and be the ambassador between Finance and Operations to ensure budgets and KPI’s are agreed and accurately documented
• Support the Leasing team by providing budget and analysis related information when required to prepare leasing deals

Feasibility Studies

• Research new markets/expansion of existing businesses into possible new geographies
• Provide managers who have budget responsibilities with regular financial and KPI data so they can keep abreast of performance and take proactive action to ensure targets are achieved.
• Highlight deviations from budget/plan to deal owners and GM’s in a proactive manner
• Understand the JV and full ownership models in order to prepare reports accordingly

Measuring Mall/Tenant Performance

• Prepare Occupancy Cost Analysis and calculate Occupancy Cost Ratios as required (per store/per brand/per group/per mall)
• Have a clear understanding of the metrics, concepts and best practices used in the malls industry to measure mall performance, tenant performance and other key KPI’s such as OCR caps, Rent to Sales ratio, Service Charge Caps, Turnover Rent, Rent Cap etc
• Support with the Regional Expansion Plans whenever necessary including pre-leasing feasibility studies, operational assets and opening of upcoming phases.
• Be the ambassador for continual improvement to current ways of working and business practices.
• Provide ad-hoc reports as requested by Leasing, Lease Admin and internal AFGRE teams

 

PERSON SPECIFICATIONS:

Minimum Qualifications and Knowledge:

• Experience in an assistant /Retail Analyst role in a super/ regional mall
• Knowledge of MS Excel, MS programs, SAP and Yardi
• Detailed knowledge of the shopping centre sector, in particular leasing concepts, analytics & KPI’s
• Planning & organizing, responsible, analytical mind, lateral thinking & good management skills - must have a "feel" for figures in business/retail environment

 

Minimum Experience:

• A degree holder with 3 – 5 years’ experience in a Asst / Retail analyst role in a super-regional mall
• Knowledge of retail budgeting, forecasting and financial analysis is necessary;

 

Job-Specific Skills:

• Having the ability to manage detailed reporting and provide advice to management team on trends and budget impact is crucial.
• Strong computer skills - including ERP knowledge (preferably SAP, Yardi etc) and advanced MS-Excel knowledge
• Good analytical, presentation & reporting skills.
• Excellent written and verbal communication skills
• Ability to adapt easily to change
• Analytical skills, financial understanding and problem-solving ability.
• Has a simple and logical approach to problem solving and can present solutions on financial matters to non-finance professionals

 

Behavioural Competencies:

• Works well under pressure without losing control of objectives and can deliver on time
• Be a holistic thinker who understands the impact of financial transactions on the overall business and shareholder value
• Desire to create an environment where they live the Al Futtaim values to embrace the diversity of co-workers and visitors: Respect, Individual Accountability, Continuous Improvement, Responsibility, Teamwork, Excellence

 

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