Al Futtaim Jobs - Planning Manager | AFGRE | Dubai, UAE (Dubai, AE)

Job Requisition ID: [[84141]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

 

Job Title:                                         Planning Manager

Reports to:                                     Senior Planning Manager

Department:                                  Real Estate Projects and Development

Location:                                         Dubai Festival City, Dubai, UAE

 

JOB PURPOSE

Possess broad knowledge of project controls concepts and principles and apply the as appropriate based on sound judgment and experience. Provide expert Planning & Scheduling service to Team Leader for Projects within their Portfolio on a major multi-functional private development, including providing strategic level programmes to Executive management. Work in close cooperation with Design, Development, Finance, Asset and Commercial Departments providing expert level services as required under the direction of the Senior Planning Manager.

 

KEY ACCOUNTABILITIES

Technical

• Supporting, as directed, line manager in provision of programme planning and scheduling Management Services for a portfolio of works or single large project.
• Providing programme advice to the AFGRE Team. Establish and maintain scheduling standards and procedures at a professional level. Expert understanding of large project and multiple project scheduling techniques.
• Advising AFGRE team and clients on timeframes of projects and consultancy services to meet time, and target dates to meet the development plan.
• Prepare programmes and accurate cash flow projections for Finance Department, lenders and partners, to enable them to ensure adequate funding is available to service consultants and contractors payment applications.
• Assisting in the preparation of project development feasibility studies and presentations prepared by the AFGRE team.
• Agree the Project measurement system (PMS) and key indicators with the Consultants / Contractors
• To report on portfolio programme status and risks on a monthly basis.
• Extension of Time claims and Critical Path Analysis. Assessment of potential time impact of design / construction changes and schedule slippages across packages and recommends solutions or recovery plans. Review and comment on Contractors claims for delay and disruption and prepare if applicable contra-claims for Team Leaders and Contracts Managers consideration.

• Ensure accurate and timely records are maintained and respond to Contractors or Consultants communications as directed by the Team Leader.
• Review Consultants / Contractors Tender and Works programmes and make recommendations to Team Leaders in respect of compliance with Contract and compatibility with the Employers delivery requirements. Should any deviations or non-compliances be identified the Planning Manager will interrogate the provider of the programme and make recommendations to maintain compliance with the Employers requirements.
• Assessment of Contractor’s progress reports, analysis of the Earned Value and advise the Commercial team of achieved values and any deviation from the plan. 
• Investigate reasons for potential delays, negotiate with Contractor and recommend recovery strategy. Carry out forensic analysis on Contractors claims for delay and disruption, and analyse Contractors Mitigation measures for effectiveness. Investigate further Mitigation options as well as time & cost of potential acceleration measures.

• Review scope change requests for the impact on schedules and the critical path of the project. Maintain variation register. Prepare reconciliation between earlier schedules and the current schedule. Consolidate the impact of approved changes and any deviations from the key project targets and milestones, including productivity monitoring and “What if scenarios” to aid project management decision-making.           
• Engage with AFGRE team and clients to understand their requirements and, to provide sound planning and scheduling advice by ensuring risk is minimised and best value is achieved on all projects.
• By working to project programmes and delivery
• Prepare / review / update all necessary report formats / documentation utilising the relevant AFGRE standard Forms and advise on the realistic programmes  and analysis of our Clients’ requirements, timescale, etc. for each Project in coordination with Project Team.

People

• By attending project meetings and monitoring progress of assigned projects to capture major programme issues in coordination with Project Team.
• Ensure awareness of the Project Management Team of all pertinent programme issues by constant communication and coordination with the Project Team.          
• Project Meeting attendance and coordination.
• Interacting with Project Team on regular basis.

Process

• To use standard form reports, to review the consultant and contractor reports, and programme submissions.
• Complying with and using AFGRE forms and processes to ensure internal approvals are obtained in accordance with group policies and the Delegation of Authority.      
• Review, understand and implement Planning and scheduling processes to improve time management services provided to the Project teams.
• Prepare all necessary report documentation requirements utilising the relevant AFGRE standard Forms, and any other suitable forms and advise on the selection of the appropriate form by discussion with and analysis of our Clients’ requirements, timescale, etc. for each Project in coordination with Project Team and compliance with business and department procedures.

Customer

• Provide the complete service interface between customers and Projects & Development department by ensuring service requirements are met in accordance with budget and programme
• Customer satisfaction

 

QUALIFICATIONS, EXPERIENCE, & SKILLS

Minimum Qualifications and Knowledge:

• Candidate has to be holder of Engineering University Degree and should have at least 10 years’ experience with engineering, procurement, construction projects and, Projects planning & scheduling functions, including schedule development and schedule analysis, budget forecast, of multiple large projects and at least 5 years’ experience in a Planning management role with planning, schedule and supervision of personnel responsibilities.
• Professional qualification (PMI, PSP) a preference but not a necessity.

 

Minimum Experience:

• 10 years  
• Significant experience in major developments including Infrastructure, Retail, Residential, and High Rise buildings.

 

Job-Specific Skills:

• Majority of the experience must be in planning and scheduling function. Hands on budget forecast and preparation of cash flow in line with the development programme. 
• Must have knowledge of FIDIC
• Excellent communication skills- fluency in English is a must
• Local experience and knowledge of regulations is preferred
• Proficient in Primavera (P6, Expedition) and MS Project is a must. MS Office suites including MSWord, Excel, PowerPoint.

 

Behavioural Competencies:

• Teamwork
• Communication
• Professional Knowledge
• Encourage subordinates
• Training and coaching
• Personal Leadership

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

 

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