Al Futtaim Jobs - Facilities Management Supervisor | AFRE | Dubai UAE (Dubai, AE)

Job Requisition ID: [[60031]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

Job Title:                                         Supervisor – Facilities Management

Reports to:                                     FM Manager

Direct Reports:                              N/A

Department:                                  AFRE FM

Location:                                         Al Areesh Club – FM Office, Dubai Festival City, Dubai UAE
 

Job Purpose

The purpose of this job is to support Residential and Commercial Facilities manager to manage the assets under his scope in accordance to the contracts, regulatory and industry standards, which may include but limited to complying to the performance management system of the contract, by implementing KPI and SLAs and to manage the Residential Units Reinstatement, Refurbishment and Handing/ Taking over.

 

Key Accountabilities

Contract Management:

• Responsible to supervise the day to day part of the contracts by ensure all site visits and auditing work is completed as per the performance management system of the contract. Evaluate additional work against the contract. Validate invoices after verification of works.

Site Works:

• Assist to manage overall FM service delivery efficiently for residential and commercial.
• Assist to set budget and delivery on time.
• Deliver 90% KPIs monthly.
• Carryout regulatory compliance audits to ensure assets are in line with local authority regulations.
• Carryout monthly building audits and PPM audits.
• Carryout quarterly HSE audits.
• Monthly CAFM cost report verification.
• Supervise variable jobs third party contractors.
• To attend/investigate tenant complaints and report to Facilities Manager.
• To coordinate with property management, execute apartment handing over / taking over with tenant after doing inspection.
• Coordinate with service providers for inspecting vacant apartments, obtain quotations, verify work completion and handover apartment to property management to lease

Verification of Invoice and Payment release:

• Receive and review with Facilities Manager all the invoices submitted for payment by the service providers. Obtain inter FM department approval on the completion of the works and ensure that invoices have the necessary back up documentation. 

Inter Departmental Communication

• Communicating with a number of departments to ensure job requests are processed from conception through to completion is critical to prevent delays in the commencement of work and processing of invoices

Risk Management:

• Identify the asset risk and assist Facilities Manager to prepare risk register and contingency plan for assets.

Management Report:

• Collate relevant information and produce reports for FM management team to advice on status of assets and any challenges that need to be mitigated.

Filing and Document Circulation:

• Responsible for filing and document circulation within FM department and AFRE for all FM commercial related documents (Contracts, PO, Service reports).

Ad-hoc tasks:

• Support the facilities management team with any related to the assets and coordination tasks if the business requires.

 

Qualifications, Experience & Skills

Minimum Qualifications and Knowledge:

• Degree or Diploma in Engineering / Facility Management

Minimum Experience:

• 8 years’ experience in supervisory work in facility management, preferably in Residential Buildings
• 8 years Excel / MS Office experience

Job-Specific Skills:

• Accuracy and on time reporting
• Technical evaluation of challenges and site and devise solution to mitigate
• Proven track of Technical Excellence and Root Cause Analysis
• Accuracy in handling all administrative tasks, such as tracking documents, work orders and payments
• Solid background of Residential units Reinstatement works and General Refurbishment
• Effective written, verbal and listening communication skills
• Ability to multi task
• Excellent interpersonal skills
• Team player

Behavioural Competencies:

• Teamwork
• Professional knowledge
• Communication
• Initiative

 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

 

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